Your infrastructure program lives in five places at once.
Program plans in a spreadsheet. Contract payments in email and PDF. A risk register nobody's opened since it was created. Grant acquittals tracked by memory. Delivery Systems brings program, project, contract, risk, and grants records into one connected system.
Nobody can see the whole program at once.
Right now, your program plan lives in a spreadsheet. Contract payments get certified over email and PDF. The risk register is a document nobody's opened since it was created. Grant acquittals sit in a compliance folder, tracked by memory. Project status lives in whoever last walked the site.
Each of these is a different discipline, run by a different person, on a different system — and none of them talk to each other. So when a Director of Infrastructure needs to answer one question — where does this program actually stand? — someone has to manually reconcile five sources before they can even start answering it.
Delivery Systems replaces the reconciliation with a single connected record.
One system. Five disciplines.
Built on ERPNext, configured for AS4000-family contract administration and Australian council governance.
Program Financial Position
Budget, carry-forward, pending variations, and remaining commitment, reconciled from every project and contract beneath it — one figure set a Director can stand behind in a council report.
Illustrative data — Willow Creek Renewal Program (synthetic)
Every project's risk, rolled up
Severity and status across every risk on a project, plus its linked construction contracts — one governance view instead of hunting through a separate register.
Illustrative data — Willow Creek Renewal Program (synthetic)
Contract administration, AS4000-native
Payment certificates, variations, and notices for AS4000, AS2124, AS4300, AS4902, MW21, and GC21 — each following the clock and workflow your actual standard requires, with a full audit trail.
Illustrative data — Willow Creek Renewal Program (synthetic)
One risk register, every level
Risks bound to a program, a project, or a contract, rolled up wherever you need to see them.
Illustrative data — Willow Creek Renewal Program (synthetic)
Grants and funding compliance
Funding deeds, allocations, claims, and acquittals as structured records instead of a compliance folder. Full workflow automation is on our roadmap.
Built for the people who have to answer for the program.
Delivery Systems works with the people responsible for delivering and administering publicly funded infrastructure programs — where accountability, audit compliance, and contract control are non-negotiable.
Program Managers
Managing multi-contract reconstruction or capital works programs who need one place to see payment status, variation exposure, risk, and grant compliance — not five.
Directors of Infrastructure
Responsible for delivery assurance and financial accountability across a whole portfolio — particularly under DRFA funding conditions — without reconciling every discipline by hand before a council report.
Contract Administrators
Running day-to-day contract administration on AS4000-family construction contracts who need cleaner workflows, better records, and defensible decisions.
Built on the experience of doing the work.
Delivery Systems was founded by Juan, a senior industrial engineer and program and project management professional with a career embedded within the administrative, financial and governance frameworks of publicly funded infrastructure — where accountability for delivery outcomes, compliance and formal close-out sits with the delivery team.
Every framework, register and workflow used in our engagements is designed around the conditions that materially affect public-sector delivery: constrained funding arrangements, multi-agency approval pathways, fixed acquittal timeframes, and the requirements of post-delivery audit and assurance — where evidence integrity, decision traceability and demonstrable compliance are non-negotiable.
Simple to start. Built to last.
Every engagement begins with understanding the specific gaps in your current process.
Start with a conversation
Tell us where your current payment or variation process is creating friction, risk or audit exposure.
Payment Process Review
A fixed-scope diagnostic of your current workflows, control gaps and documentation risks — with a clear implementation roadmap.
Implementation
We configure the registers, workflows and reporting structure — as consulting, software, or both depending on your needs.
Ongoing control
Refine and improve as the program matures. Transition to self-managed operations when ready.
Prefer hands-on delivery?
Delivery Systems provides embedded contract administration and PMO delivery for local government infrastructure programs in NSW and QLD — payment claim assessment and certification, variation management, contract registers and financial control, and audit-ready documentation for DRFA acquittal.
Talk to us about consultingStart with a Payment Process Review.
A fixed-scope review of your current payment and variation process — where control is weak, where the audit risk sits, and what a practical implementation looks like. No obligation, no generic pitch.
Or email directly: juanc@deliverysystems.com.au